Cloud adoption: How to overcome common challenges

Moving to the cloud is now pretty much a business essential. A massive 94% of companies worldwide now use cloud computing, and 63% of small and mid-sized enterprises have cloud-based workloads.

However, the process of getting there can have some bumps in the road. Whether you’ve already started or are still weighing up your options, we look at the most common challenges businesses face when adopting cloud computing, and some practical ways to overcome them.

What are the challenges of adopting cloud computing?

Cloud computing adoption can be held back by a range of concerns – budget pressures, data security, integration headaches, time constraints or even reluctant teams. The good news is you can help solve these common challenges with the right strategy, support and communication.

Here’s a breakdown of the most frequent barriers – and how to move past them.

• Unclear goals and budget constraints

The challenge

Without clear direction, cloud projects can quickly lose momentum – and waste money. Many SMEs worry about the cost of cloud platforms, especially when you add licences, potential downtime, or consultancy support. But often, it’s uncertainty over what to prioritise or how to measure success that causes projects to stall or overspend.

The solution

Start with a simple, realistic plan. What do you want to improve? How will you track progress? Focus on what you need today – not five years from now – such as shared file storage, project tracking, or team collaboration and build from there. Assign clear responsibilities and check in regularly to stay on course. Look for providers with transparent pricing and flexible tiers so you only pay for what you use. You might find cloud tools can replace some of your existing apps – freeing up extra cash.

• Security and compliance concerns

The challenge

Handing over your data to a third-party provider can feel risky, especially when customers or regulators are involved. Some businesses are unsure how cloud platforms handle sensitive data or if they meet compliance standards like GDPR.

The solution

Ask the right questions. What security measures are in place? Where is your data stored? How is it encrypted? Look for providers with ISO 27001 or regional certification, end-to-end encryption and strong GDPR or data protection controls.

Leading platforms can offer stronger protection than in-house systems if you set them up properly. Regular staff training, clear use policies and an incident response plan will also help you stay compliant and in control.

For more, discover our top 5 secure file sharing tools.

• Integrating tools

The challenge

Juggling multiple cloud apps or linking them to your on-premise systems can backfire if they don’t work well together. You risk duplication, messy workflows, manual workarounds, and unhappy teams.

The solution

Stick to platforms that work smoothly with the tools you already use. For example, Microsoft 365 can integrate with platforms like Salesforce, Xero, and Slack, while Google Workspace connects easily with tools like HubSpot, QuickBooks, and Trello. Your provider can also talk you through other possibilities.

• Lack of in-house expertise

The challenge

Smaller businesses may not have a dedicated IT lead or team, or don’t feel confident handling a cloud migration on their own.

The solution

Many cloud providers offer managed onboarding and support, or you can bring in a trusted partner to help get everything running smoothly. Or you can simply appoint an existing team member to take the lead – someone who doesn’t need to be a technical expert, but can oversee adoption, keep things on track, and be the link between your teams and providers.

• Employee resistance

The challenge

Even the best cloud tools won’t deliver if your team doesn’t use them. Not everyone loves change, and some team members might feel unsure about new tools, or think cloud apps will slow them down – especially if they don’t understand the benefits, or feel overwhelmed by yet another platform.

The solution

Involve your team early, especially the people using the tools every day. Explain what’s changing and why. Show your team how cloud tools will make their work easier – with fewer admin tasks, faster collaboration, and access from anywhere. Keep training short, practical, and give people time to get used to the change.

Make your move to the cloud smoother

Cloud computing adoption doesn’t have to mean big risks or disruption. While there’s no single path to success, there are plenty of smart principles. Break your adoption into stages. Choose tools that solve real problems. Keep your people involved. And don’t forget about cloud backups and recovery once you're in.

With the right planning, the right tools, and the right mindset, you can build a setup that’s secure, grows with you, and makes work easier.

For more practical tips on staying secure and efficient, check out:

What is cloud-based file sharing and why are small businesses moving to it?

and

The best cloud storage solutions