The best cloud storage solutions

Whether you're running a business from your kitchen table or handling a team across different time zones, how you store, share and access your files really matters. Cloud storage offers a smarter, more secure way to manage your documents – along with several other great benefits.

But with lots of platforms out there, it can be difficult to know where to begin. We explore the top cloud storage solutions that help keep your files safe, your team connected, and your business running smoothly.

What to look for when choosing cloud storage

Before you sign up for a subscription plan, here are the things you should keep in mind when looking for the right cloud-based storage solution:

• Security

Your data is critical, so you need to make sure it’s protected. Look for platforms that offer end-to-end encryption, two-factor authentication, and clear privacy policies.

• Storage capacity & scalability

It's good to choose a solution that has the capacity to grow with you. Scalability is key. Today, you might only need 50GB, but your requirements could change significantly.

• Mobile access

If you work on-the-go, you’ll need to use a solution with quality mobile apps that don’t cut back on features and let you access, edit, and share files remotely – not just view only.

• Syncing & offline access

The ability to sync files across devices and access them offline can be really useful when Wi-Fi is intermittent or you’re working while travelling.

• Pricing

From free basic tiers to enterprise packages, pricing varies. Just make sure the features actually support the way your business works so you’re not paying for things you won’t use.

• Usage

Some platforms are designed for easy sharing and joint editing, others focus on creating content, and some are more about secure storage or backup. Think about what you need it to do day to day.

Best cloud storage for business

Here’s a closer look at some of the best cloud storage solutions for business – including who they’re best suited for, what they offer, and what to look out for.

• Google Drive (Google Workspace)

Best for: Teams that need a comprehensive, all-in-one collaboration hub. Businesses that already use Google.

Features:

• Real-time collaboration - edit documents, spreadsheets, and presentations at the same time

• Works seamlessly with Docs, Sheets, Slides, Gmail, and Meet across devices

• Powerful sharing and permissions tools – choose who can view, comment or edit, and set expiry dates

• 15GB free - shared across all Google apps, with paid plans from $1.99/user/month

Drawbacks: File saving and organisation can feel a bit confusing for new users familiar with personal drives.

• Microsoft OneDrive (Microsoft 365)

Best for: Teams wanting support for content, reporting, communication and compliance. Businesses that already use Microsoft 365-based

Features:

• Works smoothly with Word, Excel and PowerPoint

• View and return to earlier file versions if needed

• Built-in security and compliance tools, including threat detection and audit logs

• 1TB storage per user with Microsoft 365 Business Basic ($6/user/month)

Drawbacks: Can feel less slick than Google when working with external tools and formats outside Microsoft’s 365 ecosystem.

• Dropbox Business

Best for: Teams sharing large files with lots of external collaborators.

Features:

• Simple user interface

• Reliable, powerful syncing and backup

• Smart sync shows all your cloud files on your desktop without taking up hard drive space

• Starts at $13/user/month for 3TB

Drawbacks: Slightly higher pricing, limited file search options, fewer tools for collaboration or content creation.

• Amazon Web Services (AWS S3)

Best for: Businesses with in-house tech skills or needing tailored solutions.

Features:

• Highly secure – ideal for storing sensitive data

• Unlimited data storage

• Supports custom solutions, such as automatically archiving customer service comms or hosting product pics

• Pay-as-you-go pricing based on how much data you store and transfer – not per user account

Drawbacks: Not plug-and-play or user-friendly for beginners. It’s best with some IT knowledge.

• Backblaze Business Backup

Best for: Smaller businesses looking for simple, automatic backups for peace of mind.

Features:

• Automatically backs up your files, images, and system settings

• Continuously looks for edited or updated files without prompting

• Easy to restore files, with access to older versions if you need them

• $7/device/month for unlimited backup

Drawbacks: Has limited file-sharing features. More of a backup tool than a cloud collaboration platform.

Do more with cloud-based file sharing

Cloud-based storage does more than just storing files. It enhances teamwork, automates back-ups and keeps important data safe.

The best cloud storage solution for you depends on your business needs - whether that’s security, seamless collaboration or simply an effective storage platform. Take a look at the different options available and choose the one that suits you.