7 best collaboration tools for 2025
Quick Summary
Hybrid work has changed the way we collaborate. While remote and hybrid teams bring a host of benefits to a business and its people, keeping the lines of communication open can be a challenge. That's where collaboration tools come in.
These handy platforms help teams stay connected, whether it's through real-time chats (synchronous communication) or by sharing files and updates that can be accessed anytime (asynchronous communication). Here are our top 7 collaboration tools for 2025 to help your teams work seamlessly.
What is a collaboration tool?
Collaboration tools are digital workspaces that help teams connect and work together more effectively. Think of them as a virtual office where everyone can brainstorm, share files, work on projects, and track progress - no matter where they are.
What are the different types of collaboration tools?
The tech world is brimming with collaboration tools, each enhancing teamwork in its own way. From quick chats to complex project management, there's a perfect fit for your business and team. Some of the most common tools include:
Instant messaging. Stay connected with your team in real time for quick questions, updates, and informal chats.
File sharing. Easily share documents, presentations, and other files, ensuring everyone can access the latest versions.
Project management. Organise tasks, set deadlines, and track progress, keeping everyone on the same page.
Video conferencing. Host virtual meetings for brainstorming, presentations, or simply connecting face-to-face.
Online whiteboards. Unleash your team's creativity with visual collaboration tools for brainstorming and idea mapping.
Read more about working together better and discover our top tips for staying productive remotely.
With the basics covered, let's explore some of our top collaboration software for 2025.
1. Trello
Free to €17.50 per user per month.
- Overview
A popular visual project management tool.
- Feature highlight
Simple board-based system for organising tasks, tracking progress, and collaborating. Create project boards, add task cards, and move them through stages like "To Do," "In Progress," and "Done."
- Known for
Flexibility and adaptability to different project management styles.
2. ClickUp
Free to €12+ per user per month.
- Overview
An advanced project management tool beyond basic task lists.
- Feature highlight
AI-powered features for streamlining workflows, boosting team efficiency with real-time collaboration like time tracking, whiteboarding, document sharing, and built-in chat.
- Known for
Comprehensive project management with automated capabilities.
3. Miro
Free to €16+ per user per month.
- Overview
A digital whiteboard platform for sparking creativity and collaboration.
- Feature highlight
Infinite canvas, sticky notes, real-time editing for brainstorming, mapping projects, and visualising ideas dynamically.
- Known for
Visual collaboration and fostering creative thinking.
4. Vodafone Business UC with Ringcentral
From €15.99 to €39.99 per user per month.
- Overview
A messaging, video, and phone platform that helps users talk and work together. With the option of a licence add-on that brings contact centre capabilities to the party.
- Feature highlight
Out-the-box integrations into hundreds of business apps means you have a communication platform that works with the tools you use. For those dealing with customer contact, RingCX helps agents manage customer interactions from one place.
- Known for
A flexible Unified Communications-as-a-Service (UCaaS) or all-in-one UCaaS and Contact Centre-as-a-Service (CCaaS) platform.
5. Loom
Free to €12.50+ per user per month.
- Overview
Screen and webcam recording tool with voice narration for creating short, informative videos.
- Feature highlight
Easy creation of videos, tutorials, and quick updates, perfect for visual learners.
- Known for
Efficient knowledge-sharing through video communication.
6. Notion
Free to $16+ per user per month.
- Overview
A versatile platform combining note-taking, task management, and databases.
- Feature highlight
Create wiki documents (collaborative editing), kanban boards (visual to-do lists), and customised databases to keep everyone informed and in sync.
- Known for
All-in-one tool for knowledge organisation.
€4 - €15 per user per month.
- Overview
A well-established platform with chat, video meetings, and file sharing.
- Feature highlight
Seamless integration with globally used tools like Word, Excel, and OneDrive for easy collaboration.
- Known for
Comprehensive communication and collaboration suite with familiar Microsoft applications.
Which collaboration tool is best?
The ideal collaboration tool depends on your unique needs. Consider factors like team size, project complexity, and communication style when you choose. Do you prioritise real-time collaboration, project management, or file sharing? Some tools are best for specific areas, while others offer a broader range of features. Try different options to find the best match.
Collaboration tools are essential for today's remote teams. By connecting teams, sharing information, and streamlining workflow, they help to break down barriers, improve communication, boost productivity and achieve your goals.
Need more help finding the ideal collaboration tool? Chat to one of our V-Hub Digital Advisers for personalised advice.
